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Getting Started with LibGuides (Library Staff Only): 2. Populating Your Guide

A guide for library staff when creating new libguides

About Text Boxes AKA Rich Text/Dynamic Content/Scripts Boxes

Text boxes -- or, more accurately -- Rich Text/Dynamic Content/Scripts boxes -- are the most basic and most flexibile type of content box in LibGuides.

Using the WYSIWIG (What You See Is What You Get) Rich Text Editor -- see the box at right -- text can be highlighted and formatted in many ways.

The HTML icon in the editor makes it possible to edit the HTML code, as well.

Guide Table of Contents Box

Unless your guide is a single page, it should include a table of contents. Use the Guide Table of Contents box type to automatically generate a linked table of contents that includes all your pages/tabs and sub-pages.

You'll find this box type under System Content Boxes

The Text Box Rich Text Editor

Icons (shown here) at the top of the Rich Text Editor make it possible to format text in a text box in many ways. Text can be made bold, italic, underlined, centered, bulleted, or numbered. Font styles, sizes, and colors can be changed. Links can be added.

Text boxes also make it possible to add images and tables. (See the Add Images tab for more using on images.)

Advanced users can add search forms and other functions by adding scripts to Rich Text/Dynamic Content/Scripts boxes.

About Links and Lists Boxes

A Links and Lists box presents resources, online or not, with brief descriptions below them.

Descriptions are limited to 256 characters. Additional descriptive text, unlimited in size, can also be added. This text will be in a pop-up that appears when the user clicks on the icon.

(See Link Options for the differences between Links and Lists, Simple Web Links, and links in text boxes.)

Adding/Editing Items in a Links and Lists Box

Adding items to a Links and Lists box:

  • Click on Add a new Link
  • Fill in the fields in the new link form (see the screenshot below) as follows:
    • Link Title: The name of the resource.
    • Link URL: The web address of the resource, if it is online
      • If you are linking to a database, make sure you right click on the link in the database list and copy link location (rather than taking the URL from the browser).
      • Leave blank if it is not an online resource.
    • Description (Optional): A description of the resource, no more than 256 characters.
    • More Information (Optional): Additional descriptive text with no character limit. Appears in a pop-up window.
  • Click on Create Link

Editing items in a Links and Lists box:

  • Log in to the page with the box you want to edit.
  • Click on the tools icon next to the item you want to edit. This will bring up the link form.
  • Edit whichever field or fields you want to change. (You can also choose to delete the item.)
  • Click on Save Changes.

Reordering items in a Links and Lists box:

  • Click on Reorder Links at the bottom of the box.
  • Drag and drop the links into the order you want.
  • Click on Update Link Order

Note: Descriptive text about a Links and Lists box as a whole can be entered at the top of the box.

Documents & Files

Found under Multipedia Boxes, a Documents/Files content box enables you to upload any number of files to your page. Individual files cannot be larger than 5MB each. Each file can have a short description (255 characters).

Adding Images from Your Computer to LibGuides

  1. In the text editor, go to the place in a text box that you want the image to appear and click on the image icon (picture of a tree).


  2. Click on the link (in red letters) that says "Click to upload an image from your computer or reuse an image in your personal image library."


  3. Click on the Browse button, navigate through your computer's files to the image file you want to upload, and select it.  The file location should then appear in the Browse box.


  4. Click on the Upload Image button. The image will be added to your Image Library and will appear with all of your other images.


  5. Double click on the image and then hit the Insert button.  (To insert an image already in your Image Library, skip steps 3 & 4.) 
    NOTE: You can also type the name of an image file in the Filter by File Name box to find it among your images.  (See Managing Your Image Library at left for more on this.)

  6. Depending on how you want to align the image, you can then either leave the alignment at "Not Set" or change it.  (See Aligning Images & Text for more information.)

NOTE: If you upload a new image but do not want to insert it immediately, just close the Image Manager box and hit cancel.  The uploaded image will remain available in your Image Library for later insertion into this or other guides.

About Embedded Media & Widgets Boxes

Use an Embedded Media & Widgets box to embed the code for a youtube video, google map, search widget, etc.

Note that many videos are too large for the left column, though they can be resized by changing the code--see below.

You can embed code in Rich Text Boxes, but you have to understand how to use the Plain-Text Editor. Using the Embedded Media & Widgets boxes is easier if you don't want to hassle with html coding.

Adding/Editing Embedded code

Adding a video to an Embeded Media&Widgets box:

  • Click on Embed a Video/Audio Clip
  • Paste in the embedding code cut from the video sharing site.
  • Click on Embed It

Editing a video link in an Embeded  Media&Widgets box:

  • Click on Embed a Video/Audio Clip
  • Edit the information you want to change.
  • Click on Save Changes.

Note: Descriptive text about an Embedded Media & Widgets box as a whole can be entered at the top of the box.