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Getting Started with LibGuides (Library Staff Only): 1. A Guide is Born

A guide for library staff when creating new libguides

Managing Your LibGuides Account

Logging in:

  • Go to http://libguides.libraries.claremont.edu.
  • In the upper right corner, click on Admin Sign In.
  • Enter your CUC email address (with the underscore) and your LibGuides password.
    • You can also click on Admin Sign In from any LibGuides page, then click on My Admin on the yellow command bar at the top to manage your account.
  • This will take you to your main administration page from which you can create, edit, and delete guides and create and edit your profile.

Changing your password:

  • From your main administration page, go to Edit My Account.
  • Enter a new password and click on Save Changes.

How to Create a Guide (Staff Intranet)

Creating a new guide for the Staff Intranet:

  • From your main dashboard page, click on Create New Guide.
  • If you want to use another guide as a template, select that guide.  (You can choose one of your own guides, one from another Claremont librarian, or one from another LibGuides institution.) Otherwise, leave it as "Start Fresh (no template)"
    • If you do use an existing guide as a template, all of the content (tabs and boxes) will be copied into your new guide for use as is or for editing.
  • Give your guide a title.
  • Include a brief description.
    • Note that the title and description can be easily changed before publishing.
  • Use the Groups dropdown menu to assign your guide to the Library Staff Intranet group.
  • To allow other librarians to edit your guides (optional), select them from drop-down list.
  • Click on Create New Guide and you're ready to format the guide and add content.

Formatting your new guide:

  • The first tab in a guide is called Home by default, but it can be changed.
    • Click on the Add/Edit Pages in the yellow command bar and select Change Page Name.
    • Pick the Home page.
    • Enter a new name.
    • Hit the Change Title button.

Adding content:

  • Content is added to guides using content boxes arranged on pages (tabs).
  • See Add/Edit Tabs for details on how to add more pages/tabs to a guide.
  • See Add/Edit Boxes for details on the different types of content boxes and how to add them to a page.

Password Protect a Guide

You can password project any guide in LibGuides or the Intranet. The procedure is the same.

  1. Login to LibGuides.
  2. Open the guide you want to password protect.
  3. Click "Guide Settings" in the top orange header bar.
  4. From the drop-down, click "Change Guide Information."
  5. In the pop-up box, choose "Advanced Settings."
  6. Add your password.
  7. Click "Save."

Changing the Status of Your Guide (staff intranet libguides)

By default, your guide's status is Unpublished. When you are ready to add it to the Staff Intranet, you will need to change the status. See guidelines at right for Private vs Published Guides.

Published:

  1. Click on Status on the command bar.
  2. Select Change Guide Status.
  3. Give your guide a friendly URL by entering a single word or words running together in the top box. (It will be appended to libguides.libraries.claremont.edu as the friendly URL for the guide (i.e. libguides.libraries.claremont.edu/art, libguides.libraries.claremont.edu/gettingstarted, etc.)
  4. Make sure the guide is assigned to the Library Staff Intranet Group
  5. Select Change to Published from the status drop-down menu (the bottom menu in the box).
  6. Click on Save Status.

     

    Adding/Removing Guide Editors/Owners

    Sometimes you'd like to have a co-owner or editor on a guide so that multiple people have the ability to edit a guide.

    Co-Owners can create and edit content on this guide, and their user profile and name will appear along with the guide owner on the guide pages, home page, search pages, etc.

    Editors are allowed to create and edit content, but their name and profile are not displayed on the guide pages or within the guide description on other pages.

    To ADD a co-owner or editor on a guide:

    1. Login to LibGuides and open the guide to which you want to change permissions.
    2. Click "Guide Settings" in the top orange header bar.
    3. From the drop-down list, click "Co-Owners, Editors & Collaborators."
    4. In the pop-up box that appears, decide if you want to give the person Co-Owner or Editor status.
    5. Click "Add."
    6. Click "Close" at the bottom of the box.

    To REMOVE a co-owner or editor of a guide:

    1. Login to LibGuides and open the guide to which you want to change permissions.
    2. Click "Guide Settings" in the top orange header bar.
    3. From the drop-down list, click "Co-Owners, Editors & Collaborators."
    4. You'll see a list of names who have been assigned as co-editors or owners.
    5. Click the red X next to their names and they will be removed as co-editors/owners.

    How to Delete a Guide

    IMPORTANT: This is permanent, no one, not LibGuides administrators, not Springshare, can get you back your guide if you delete it.

    This means that boxes that have been reused in other guides will also disappear (if they were mapped, not copied). So, if you have boxes in the guide you are deleting that you know you reused in other guides by mapping to the original (rather than creating a copy), those boxes will also be gone.

     

    With that caveat, sometimes you really do want to get rid of guide. Here's how you do it:

    1. Login to LibGuides.
    2. Click "Dashboard" in the top orange header bar. (This is the default when you login so if you delete right after logging in you can skip this step.)
    3. Click "Guides" in the top orange header bar.
    4. From the drop-down, click "View/Edit My Guides."
    5. From your list of guides, In the far right "Action" column, click the red X. This will delete the guide.