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Open Access Resources: OA policy @ Claremont

Information and resources to better your understanding of the use and creation of Open Access scholarship.

Budapest Open Access Initiative

BOAI 10 Recommendations

Budapest Open Access Initiative1. On policy

1.1. Every institution of higher education should have a policy assuring that peer-reviewed versions of all future scholarly articles by faculty members are deposited in the institution’s designated repository.

  • Deposits should be made as early as possible, ideally at the time of acceptance, and no later than the date of formal publication.

  • University policies should respect faculty freedom to submit new work to the journals of their choice.

  • University policies should encourage but not require publication in OA journals, and should help faculty understand the difference between depositing in an OA repository and publishing in an OA journal.

  • When possible, university policies should be adopted by faculty vote, should require immediate OA, and should welcome repository deposits even when not required (e.g. datasets, conference presentations, books or book chapters, work published before the policy's adoption, and so on).

  • When publishers will not allow OA on the university’s preferred terms, we recommend either of two courses. The policy may require dark or non-OA deposit in the institutional repository until permission for OA can be obtained. Or the policy may grant the institution a nonexclusive right to make future faculty research articles OA through the institutional repository (with or without the option for faculty to waive this grant of rights for any given publication).

Why?

Cornell Faculty Senate resolution on scholarly publishing, passed 11 May 2005

Resolution from the University Faculty Library Board Concerning Scholarly Publishing

WHEREAS Cornell’s longstanding commitment to the free and open publication, presentation and discussion of research advances the interests of the scholarly community, the faculty individually, and the public, and

WHEREAS certain publishers of scholarly journals continually raise their prices far above the level that could be reasonably justified by their costs, and

WHEREAS the activities of these publishers directly depend upon the continued participation of faculty at Cornell and similar institutions acting as editors, reviewers, and authors, and

WHEREAS a lasting solution to this problem requires not only interim measures but also a long range plan, and

WHEREAS publication in open access journals and repositories is an increasingly effective option for scholarly communication,

THEREFORE BE IT RESOLVED THAT
The Senate calls upon all faculty to become familiar with the pricing policies of journals in their specialty.1

The Senate strongly urges tenured faculty to cease supporting publishers who engage in exorbitant pricing, by not submitting papers to, or refereeing for, the journals sold by those publishers, and by resigning from their editorial boards if more reasonable pricing policies are not forthcoming

The Library OA Position

"Successful policies are implemented through expectations, education, incentives, and assistance, not coercion." Peter Suber

  • To disseminate our (librarians') scholarship as broadly as possible. We endeavor to make our scholarly work openly accessible in conformance with open access principles. Whenever possible, we make our scholarship available in digital format, online, and free of charge.

 

  • To grant the Claremont Colleges Library (CCL) a Creative Commons “Attribution-Noncommercial-No Derivative Works 3.0 United States” license to each of our scholarly works to allow the CCL the right to archive and make publicly available the full text of our scholarly works via the Claremont Colleges's digital repository, Scholarship@Claremont.

 

  • To deposit the author’s final version of our scholarly work in the Scholarship@Claremont as soon as is possible, recognizing that some publishers may impose an embargo period.

 

  • To seek publishers whose policies allow us to make our scholarly works freely available online. When a publisher’s policies do not allow us to make our works freely available online, we resolve to engage in good faith negotiations with the publisher to allow deposit of pre- or post-print versions of our scholarly work in the digital repository.

 

  • To promote Open Access content and tools as resources and to assist scholars in making their research openly available.

Model OA Policies

Publisher OA Policies

Policy Drafting Guidelines

As universities have begun to adopt Open Access Resolutions, some trends have emerged which indicate the elements of an OA policy that lead to a successful OA implementation. (Thanks to Lisa Mackilin at Emory)

Some elements of these policies include:

  • Focuses on journal articles, not books
  • Makes a collective statement for faculty authors
  • Provides for an opt-out provision
  • Opt-out versus opt-in may increase rights retention by faculty
  • Allows university to facilitate article deposit process
  • Promotes access to faculty research and scholarship
  • Systematically provides article metadata (or citation information) even for opt-out publications

Open Access Funds